ComplyFlow-Contractor provides an online system that assists organisations manage the complexities associated with contractor management. The system is based on a framework that can be configured to suit any organisation, providing a tailored solution at minimal cost.
The system provides an automated selection & evaluation process ensuring that contractors registered on the system have met the requirements of your organisation.
The ongoing management of contractors, largely an administrative task, is also automated via the ComplyFlow system. This ensures that the register of ‘prequalified contractors’ is maintained for your organisation.
Once a contractor has been registered on the ComplyFlow system, you can have confidence that they have provided documentation in compliance with your OH&S requirements. This can include insurance documentation, risk assessments, licenses and qualifications.
The automated approval process of contractors registered on the system ensures that adequate review is undertaken of contractors that are classified as a risk. The approval flow is dependent on the risk level of the contractor.
Organisations can create, edit & modify inductions on the system to provide a necessary step in determining the competency of contractors. Contractors are prompted to complete any online inductions that have been assigned to them by the organisation. These inductions can be assigned to the type of works that they undertake as well as the areas/sites that they will be working on. This provides a practical solution to ensuring that contractors are inducted on remote sites where there are no organisation staff members.
The organisation has the ability to determine pass rates, question retries, number of questions, mandatory questions for each induction that is created. Where required, powerpoint presentations and movies can be imbedded in the inductions to enhance the content.
Any documentation that is required by the organisation in the contractor evaluation process is automatically managed via the ComplyFlow system. The onus is put on the contractor, via email alerts that increase in urgency as documentation expires, to upload updated or current documentation as required by your organisation. This reduces the administrative component of contractor management.
ComplyFlow-Audit is a web based solution designed to assist organisations manage their responsibilities across single and multi-site organisations. The system allows live, up to date information to be obtained and tracked for the entire organisation.
ComplyFlow-Audit allows the user to upload a wide variety of audit types to the system, which is configurable to the user’s needs. This configurability allows the user to upload and manage audit types relevant to their business. Having an independent audit management system allows for organisations to reduce reliance on consultancies, meaning that in the event of a change of service provider there is no need to implement a new system, which is both time consuming and costly.
The unique flexibility of the system allows organisations to manage audits across a wide range of risk & compliance areas, including:
The ComplyFlow-Audit module allows complete visibility of risk status across an organisation - users are able to drill down to individual risk items and determine its status. The search feature within ComplyFlow-Audit allows for users to search through items that are assigned to them, be it at site level or corporate level. Users can only search those items that are in their ‘sphere’ of control.
Audits can be both undertaken and uploaded by internal members of staff or third parties, allowing for a single management system across entire portfolios for risk and compliance. This removes the hassle of having multiple systems, e.g. consultant specific or manual tracking using spreadsheets.
Organisations can manage multiple audit types in multiple locations using multiple consultants. All the data feeds into one management system that can track, trace and monitor the entire safety ecosystem and those responsible for administering it.
Create templates in the office and sync them with your ipad for fast and accurate data capture when conducting audits. Preload recommendations, findings and priorities, take and attach photos from within the app, then sync it with the audit module.
Automatically generate reports form the data collected on the ipad, photos, notes and findings are synced with the account. After finishing an inspection the reports are 90% complete. Simply check and edit any data and click to export in a report, then import into the audit tool.
ComplyFlow-Tenant is a web based system designed to assist companies manage their fire and emergency requirements as per Australian Standard 3745-2010 Planning for Emergencies in Facilities as well as any relevant State and Territory legislation.
The system allows live, up to date information to be obtained and tracked for all occupants of a client’s site or a wider portfolio.
The information is accessible by tenants, property managers and service providers, who can then manage the following information:
The unique configuration hierarchy within the ComplyFlow system allows for users to access only sites under their control. Upper management has complete access to multiple sites; however individual site managers can only see sites that they manage directly. The ‘point and click’ configurability of the system enables users to design the system to suit their specific requirements, this includes:
The module reporting functionality ensures that site compliance is measureable, tracked and managed where necessary.
ComplyFlow-Compliance provides an online system that assists organisations manage their employees. The system allows for employees to undertake online training and upload documentation as requested by management.
Any documents required to be submitted by an employee can be managed via the ComplyFlow system. The types of documents that can be managed via the system include licenses, white cards, certificates and any other document required in accordance with company requirements.
All documents are able to be approved by an employees manager / supervisor. Document expiry dates are automatically tracked with reminder emails issued to employees and supervisors where required.